Take Your Shop Digital with an Online Print Proofing System

Print shops have existed for a long time, but that doesn’t mean your technology needs to be as old as the profession. In the age of printing centers such as Kinkos, print shops offer a more personalized service that customers enjoy – and you can better your services with an online print proofing system.

A proofing solution can give your business an enterprise-level polish while streamlining communication, reducing revisions, automating tasks, and improving organization.

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Communication

Communicating with customers is a huge part of running a print shop, but the back-and-forth can quickly become overwhelming. Your inbox gets flooded with more than just print job emails, and it’s easy to lose track of which messages belong to which project.

With Ashore, the process is streamlined:

• Send an initial email with a link to the proof.
• All further communication happens directly on the platform.
• Clients leave comments on the file itself, providing context for requested changes.
• You receive notifications when new comments are made and can reply directly in the system.

Ashore also keeps a timeline of the proof, stacking comments, messages, and versions together so you always have a full history of the job. This makes it easy to reference past conversations and decisions.

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Reduce Revisions

Getting from design to approval often involves multiple rounds of revisions. These can delay the job, but an online proofing system can help cut them down.

With Ashore:

• Feedback is contextualized directly on the file instead of buried in an email chain.
• You understand changes more clearly, reducing misinterpretation.
• The likelihood of addressing all feedback in the first revision increases, speeding up approvals.

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Automation

Whether you send out five jobs a day or five hundred, it’s challenging to get timely feedback without feeling like you’re nagging clients.

Ashore solves this with:

• Automatic reminders sent daily, every other day, or weekly.
• Customizable messaging that keeps the job top-of-mind without feeling pushy.

Automation also shines in workflows. If a proof requires multiple approvers, Ashore automatically routes it to the next person once a decision is made—no extra emails from you needed.

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Organization

Email-based organization is manual, messy, and time-consuming. Ashore centralizes everything in one clutter-free space.

In your Proof Archive, you can:

• View all proofs in one place.
• Sort by status: in progress, approved, or partially approved.
• Identify status at a glance with color-coded icons (red = not approved, purple = overdue, green = approved).
• Use tags to categorize proofs by client, project, or any other system you prefer.

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Improvements Ahoy!

The benefits of an online print proofing system are many, and the drawbacks are few. It’s time to bring your business fully into the modern tech age—improving customer relationships, automating repetitive tasks, and keeping projects organized.

With Ashore, you and your team can focus on what you do best: creating, printing, and delighting customers.

Try Ashore for free today and see the difference for yourself.